2020-11-30: New corona regulation

Winter semester 2020/21

Please refer to the Corona Statutes and the Teachers' Handbook for WS 2020/2021.

Preventive measures are now to be taken with a sense of proportion to avoid far-reaching operational restrictions such as those we experienced in spring 2020. The aim is to counteract a further increase in infections while keeping restrictions, especially for research operations, to a minimum.

For teaching, the agreed concept for the winter semester will initially be retained. Courses may only be held in attendance if there is no sensible alternative, such as practical exercises or similar. For students in their first semester, no exceptions are allowed after 30.11.2020.

Home offices are to be used more frequently again in order to reduce the number of students present at the same time and thus to reduce contacts. The concrete handling is the responsibility of the respective facilities/areas/institutes.

New corona regulation from 30.11.2020

Since 30.11.2020 the new Corona regulation of the country is in force. According to it:

  1. Teaching at universities takes place in digital form, unless this ordinance allows exceptions.
  2. Exams are permitted in attendance. A minimum distance of 1.5 meters must be maintained.
  3. Practical courses are permitted in attendance. A minimum distance of 1.5 meters to other persons must be maintained and a mouth-nose cover must be worn.

For all other regulations, please refer to the ordinance or corona page of the CAU.

General information:

  1. Students are to be informed via the websites mentioned under (2) which online and face-to-face events are planned. If all details are listed in Univis, a corresponding note on the website is sufficient.
  2. The corresponding websites for the sections are:
  3. In sections with a mixture of face-to-face exercises with digital lectures, studyability must be ensured. Digital lectures should be made available as recordings, because it is not possible for students to commute between university and their place of residence in a sequence of online and face-to-face lectures. Alternatively, in subjects that are not part of a double degree program, online and presence events can be staggered so that there are no time problems.
  4. Persons at risk, foreign students and other persons who cannot participate in classroom events due to Corona must be compensated for disadvantages or alternative offers must be created in an appropriate manner. The examination boards are responsible for this.
  5. The rules of hygiene and distance must be observed for face-to-face events. This requires, for example, a reduction in the number of people in the rooms and thus a reduction in the number of courses or a larger range of parallel events with a reduced number of participants*. Mixed forms of presence and video formats are also possible.

Cohorts

  1. For education, it is important that a uniform concept is used to document and track which students belong to a cohort. It must also be ensured, for example, that students are not assigned to more than one cohort at the same time and that they do not change cohorts until after a fortnight's interval.

For the administration of cohorts, all institutions should therefore use the cohort administration via OpenOLAT and students should be informed accordingly. The following is an overview of the procedure to be used.

  • The responsible dean's office/institution reports the cohorts to be created to the central administration of the cohorts in the form of lists or tables to the central e-mail address kohortenverwaltung@rz.uni-kiel.de after prior examination of overlaps etc., so that a corresponding course can be created. Please name the cohorts clearly.
  • The students will be informed by the teachers about the assignment to a cohort and will be asked to enroll in the corresponding cohort via OpenOLAT.
  • It is no longer possible for students to leave the cohort or change cohorts.
  • An OpenOLAT enrollment is a prerequisite for participation in a cohort event. The deadline for OpenOLAT enrollment can be set by the faculty, but should be before the second event date if possible.
  • If cohort events have already taken place or started, these should also be registered at the above e-mail address, created as a course and the participants entered subsequently.
  • Before enrolling in a cohort, students will be shown an overview of the rules of conduct, which must be confirmed (see appendix; the document is structured in such a way that you can also use it as a printout with signature)
  • The helpdesk staff of the data center will be happy to answer your questions: kohortenverwaltung@rz.uni-kiel.de

Bachelor and Master Theses

  1. All bachelor theses can also be done as purely theoretical work. This regulation is relevant for subjects where the bachelor thesis is typically written in a laboratory.
  2. All necessary decisions are made by the chairperson of the examination board with the involvement of the supervisors.

Courses and examinations

  1. Classroom teaching may be conducted after a hygiene concept has been drawn up for the respective course and forwarded to the dean's office.
  2. The Corona statutes stipulate in §3 that, with the written consent of the dean, classroom courses may be replaced by other types of courses. Since the necessary decisions are best made in coordination between the person responsible for the module and the examination board of the subject, the following procedure is established for the Faculty of Mathematics and Natural Sciences:
  3. In agreement between the person responsible for the module and the respective examination board, a list of the attendance courses to be replaced by different course types will be determined.
    • This list can also include classroom courses which are not feasible under corona conditions (e.g. internships) and are therefore assessed as having passed without an examination (without grade).
    • The list is submitted to the dean for signature.
    • With the signature of the dean the list is legally valid and must be made known to the students of the subject.
    • Complaints from students must first be addressed to the responsible examination board. If the examination board rejects the complaint, the students can contact the Dean of Studies.
  4.     Excursions:
    • Excursions are possible within the framework of existing hygiene concepts.
    • Planning for future semesters is currently associated with great uncertainty. If possible, generous cancellation regulations should be observed.
  5. The examination offices and student advisory services are closed to the public. Advice is only available online or by telephone. The requirements of successfully completed modules for following modules are valid again, as far as the necessary examinations could be offered. The implementation is the responsibility of the respective examination committees under consideration of §8 of the Corona Statutes.

Promotions

  1. The administration and registration procedure for dissertations was completely converted to an online procedure. Further information can be found at https://www.mnf.uni-kiel.de/de/promotion-habilitation/prom.
  2. The forms should only be filled out electronically. Under no circumstances should they be printed out, filled out by hand or signed and then scanned. This hinders further processing in the dean's office.
  3. During the disputation only the examiners and the candidate should be present if possible. The Disputation usually continues to take place as a classroom event.
  4. In justified exceptional cases, a disputation can also take place as a video conference upon request. This must be coordinated with the Dean's Office.
  5. In the case of disputations, the university public is only established via video conferencing. The corresponding regulations for this must be observed.

Libraries

  1. The libraries and collections of the faculty remain open. The type and scope of use is governed by the respective usage regulations.
  2. If student workstations exist and are used in specialist libraries, students must also wear an MNB at their workstations, since the university corona ordinance does not contain any exceptions to the mask requirement in libraries.
  3. This mask obligation does not apply to employees in libraries if the minimum distance of 1.5 meters is ensured.

Board meetings and appointment procedures

  1. All committee meetings, meetings (including working group meetings) and also application presentations may only be held via video conference until further notice.
  2. Due to the corona pandemic, special precautionary measures must be taken. Hygiene and distance rules must be observed at all times. The regulations of the framework hygiene plan must be observed.
  3. The university public is to be appropriately involved. Due to the limited room capacities, this can be done, for example, by using the BigBlueButton. Persons who wish to participate must register in advance. The organizational responsibility lies with the institute in which the respective professorship is advertised.

 Research

  1. Research is not restricted, but is also subject to the applicable rules of distance and hygiene.
  2. Furthermore, all employees are required to work in the home office in coordination with their superiors, unless a presence on site is necessary for the basic maintenance of operations.
  3. Employees whose work cannot be carried out at home may resume their activities at the university, subject to the rules of distance and hygiene and the risk assessments. This does not apply to persons at risk.
  4. Hazard assessments must be prepared and kept up-to-date for all facilities. The form created for this purpose by the Safety Engineer's Office must continue to be used. https://www.sicherheitsingenieur.uni-kiel.de/de/themen/corona.
  5. The general hygiene plan must also be observed: https://www.uni-kiel.de/de/coronavirus/rahmenhygienekonzept#c337057
  6. The employees are to be instructed accordingly by their superiors. The staff unit Safety Engineer provides appropriate assistance on its website and advises employees and superiors.
  7. The Corona website is authoritative for the prevention and protection measures currently in force at CAU. All members of the CAU regularly inform themselves there about the applicable regulations.

Corona website and risk persons

  1. The CAU's Corona website is continuously revised and updated: www.uni-kiel.de/corona.
  2. Special regulations apply to members of risk groups. For the company's practice of assessing special risks, this means in particular that the pre-existing conditions mentioned there (e.g. cardiovascular diseases, diabetes, immunodeficiency), but not, for example, age alone, are relevant to decision-making. Employees affected by these risks indicate to their supervisor that they belong to one of the risk groups mentioned in these notes; a certificate is not required. If in doubt, please contact the company physician. https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogruppen.html
Translated with www.DeepL.com/Translator (free version)